Tag Archives: transportation

Transportation cost sharing (again!)

If you’ve been following this blog, you’ll know I’ve been hounding the board and Witt about transportation cost sharing for over a year now (read part 1, part 2, and part 3 if you need to get up to speed on this). I believe it’s unfair to not ask Merit Academy to pay a proportionate share of this cost, and when I’ve confronted the board, I’m met with either silence or denial and spin.

I first pointed this out to Witt and the board in May of 2023 both in public comment at a board meeting and via email, but did not receive any constructive feedback. In my email, I said,

“parent fees, mentioned to be $50 per child, only cover approximately 1.3% of the total cost, and this is expected to rise slightly next year. The state contributes around 15% towards the total cost, leaving the remaining burden to be shouldered by the General Fund of the five traditional public schools. Astonishingly, Merit Academy has not been asked to share this cost, which is undeniably unfair.”

In the May 10 board meeting where I talked about this in public comment, the board broke with their own rules and replied to the concerns I had raised, and Witt said,

“…every student and every family in Woodland Park pays the same amount to ride those busses…”…which totally ignored my point about where the bulk of the money for this service was coming from.

We saw this topic come up again in the 6/12/2024 board meeting, when Witt gave the budget presentation to the board (our CFO’s last day was in the weeks prior to this). When talking about transportation, Witt said, “…our transportation costs are fully covered by state reimbursement”, and went on to explain that the transportation fund was for transportation to and from the school, and all activity, extracurricular, and sports transportation costs were covered by fees and the general fund.

The thing is, he’s wrong. As I had pointed out to him back in 2023, the state only provides a small portion of the actual cost of transporting students to and from the school. He’s stuck to his story this whole time, but in the past year, I’d learned much more about school finance and was able to challenge him after the meeting, via email. I was able to point to actual expenses recorded in our General Ledger which showed how some of the monthly charges for transportation were charged to the transportation fund, but the majority was being charged to the General Fund. Further, I was able to show the worksheet used for calculation of the state reimbursement the previous year, which further shows how the state reimburses only a small amount of the actual cost. Faced with these facts, he finally admitted he was wrong, saying “So, simply stated, approximately one third of the to and from school transportation was covered by the state-provided funds (accounted in Fund 25), and two-thirds were not covered by the state-provided funds (accounted in Fund 10). I apologize for the error.” (I think the one-third is high but it’s in the ballpark so no need to dwell on that).

Why does this matter? As enrollment in Merit Academy grows and enrollment in the public schools declines, the per-pupil cost of daily transportation services is increasing, while total revenue into that General Fund decreases (due to declining enrollment). This reduces the money available for teacher salaries, by hundreds of thousands of dollars. It’s just another way that Witt and this board are providing preferential treatment to Merit Academy, and sabotaging the other public schools.

Transportation Costs for ’23-24 school year

Using data from the district’s FY24 adopted budget from June, I put together a simple graphic showing how the board has decided to split transportation costs between Merit Academy and the five traditional public schools. They are not splitting it based upon enrollment as one might expect.

I had previously written about this topic here and here. I think everyone in the district loves and supports the idea of including Merit Academy students in the school bus program. No one debates that. The only debate is whether those Merit Academy students should be paying the same out of their budget that the other kids do. The board feels they should not, as this graphic shows.

Transportation Cost Sharing – part 2

My first stab at writing about this topic ended up being a bit long – read it here – so I thought I’d try to do a better job of summarizing this (see that link for source material for data here)

Transportation Costs in Woodland Park RE-2 School District – ’22-23 school year

  • Expenses
    • $1,563,177
  • Source of funds to cover expenses
    • Carryover fund balance from RE-2 previous year: $104,758
    • Transportation fees collected from parents: $20,000 ($50 per kid)
    • State Reimbursement: $235,000
    • Grants: $1,000
    • Money to be used from RE-2 General Fund: $1,202,419

The point here is, the bulk of the money comes from the RE-2 General Fund – and Merit Academy is not being required to share that portion of the cost when they participate in this program next year.

Transportation costs in the Woodland Park School District RE-2

I think we all love the idea of students from Merit Academy being able to take the bus to school…I’ve heard zero complaints about that. The question though, is money. Are Merit kids being asked to pay the same amount as kids in the public schools (or as the board likes to say ‘traditional public schools’)? Is our school board and interim superintendent treating all students fairly? The answer, I believe, is a resounding ‘no’.

To participate in the bus transportation to/from schools, parents pay $50 per child, or a maximum of $100 per family. The district’s signed agreement with Merit Academy, from April 12, 2023, ensures that all parents of all schools abide by these same guidelines, which seems fair on the surface. Perhaps some people view $50 as too high, but the district found in the past that if a nominal fee weren’t charged, many parents would sign up with a ‘just in case’ or ‘why not’ attitude, which resulted in challenges to determine actual capacity and routes required.

Let’s look at what the district has budgeted for transportation expenses in the current ’22-23 school year. If you pour through our ’22-23 budget, you’ll find the board has allocated $1,202,419 from the General Fund, $1,000 from the Grants fund, and $359,758 from the Transportation Fund, for a total Transportation Budget for ’22-23 of $1,563,177. Of that money, they budget for only $20,000 to come from the fees paid by parents (that $50 fee mentioned above). $235,000 is expected to come from the State as a reimbursement (I believe, but am not certain, that this is due to the rural nature of our district). With the 1676 student enrollment in our (traditional) public schools, that works out to $779.94 per student ($1,202,419 from General Fund and $104,758 from current fund balance), being used to cover transportation costs in the district in the ’22-23 school year.

The board put in place an agreement with Merit where Merit students pay $50 if they want to use the service, $0 if they don’t – there is no cost sharing beyond that $50 fee. The students in the (traditional) public schools will be paying $829.94 if they opt in to the bus service, $779.94 if they don’t use the service (due to money being taken out of their General Fund to pay for the transportation costs). Of course, this money doesn’t come directly from the students – but it is money from the general fund that could otherwise be used to fund teachers or counselors in the public schools.

If the board were to split costs equally amongst all students, that would equate to $651.31 per pupil in base fees coming out of each school’s General Fund, plus the $50 for each kid who opts in. To look at it another way, if the district split the base transportation cost based on enrollment numbers at each school, that would result in $215,583.25 more money in the General Fund for the (traditional) public schools, money which could be used to pay for some of the lost counseling/social worker positions.

I recognize this is an approximation – precise costs for the ’23-24 school year would require us to know:

  • Actual costs of Durham services, which per contract can increase 2.5-4% per year
  • Actual enrollment in all schools
  • Number of parents from each school participating (this will impact the $20,000 revenue estimate)
  • State reimbursement ($235,000 for the current school year)
  • Costs of transportation of field trips (which should not be a shared expense)

So keep that in mind…but when we’re comparing $779.94 to zero, those details are just noise, lost in the bigger picture here. The issue here is the foundation of this cost sharing agreement and the inequity it imposes upon the students in this district.

Why did the Woodland Park School Board not ask Merit Academy to share in the transportation expenses? Merit is funded on a per-pupil basis just like the district public schools…why is the board asking our public schools to subsidize transportation costs for Merit Academy? This isn’t fair to the public school children, and isn’t fair to Merit Academy as it might make them look bad when this is the WPSD board’s decision, not theirs.

(if you notice any errors with my math, please reach out to me using the Contact form)